A Beginner’s Guide to Planning a Party Budget

It’s a pretty widely regarded fact, and since you’re here, we should let you know as well. Money flows like a river when arranging a party! Making any event or party happen successfully requires a good amount of money, and if you have that, you’ll need to manage it. And that’s where budget planning comes in!

It might sound really daunting at first, but when you get the gist of it, everything is easy peasy lemon squeezy! So, let’s hop into the basics!

Step 1: Jot down the details:

It is really easy. Just sit down, open Excel or google sheets, and make some columns! You can name them as item name, description, amount and price. Next, list all the items you can think of that is present in a party. That includes cold drinks, balloons, food and everything else!

Now, given the amount of guests who will attend the party, try listing down the amount per item. This won’t be too precise, but it will help you get your final budget.

Step 2: Research the costs:

Now, print the table and head out to the supermarket! Find all the prices of the items you listed. Don’t stand in the market and calculate the final price, you can do that after you come home.

Now, once you come back, you now have to find the product of the price and amount per item. This will take some time, but it’ll all be worth it. It is also necessary to mention that this list doesn’t include the cost of the venue, the catering, etc. etc. So be sure that your budget is at the minimal range so you can expend your money at the more expensive stuff.

Step 3: Bonus: Make extra expenses:

As the title suggests, this isn’t mandatory, but is pretty nice if you can do it. What will you do if the amount of guests is more than the items you have? What if you are having a backyard party and it starts raining? In order to not panic at moments like these, make a list of extra expenses, and save some money for that as well!

The most frequently used ratio for extra money is 15% of your entire budget, but you can allocate more or less depending on the money you have in hand. Think of the absolute worst cases that can happen on your party, and make a list of them. This will make you further enhance your budgeting, and makes you look like you’re a pro!

The ultimate guide to throwing a summer party

This summer party tips is brought to you by Party Central-the place for premier party rentals Lexington Ky.

How would you describe the weather conditions during summer? The sun is always shining and the temperatures overwhelming, right? On the other hand, the humidity is also on the rise. All these conditions are ideal for a party where you can have fun with family, friends, and neighbors. The big concern here is how you can go about your summer party to make sure it’s success. You want all your guests to have a great time in the party. How do you make sure this happens? Well, here’s a foolproof guide that will help you when it comes to throwing a summer party.

Send Invites Early

If you’re planning to host a summer party, be sure to send invitations early in the season. It’s important that this happens before the weekends and holidays are booked. You understand that planning is very key whenever you have any event. Planning early will not only allow you to find the right venue on time but also save you money. Your guests will also have time to plan for the party before they get other engagements.

Go ahead and Reserve Space

If you don’t want to use your house, it’s time to start looking for the right venue. Of course, using your home for the party might require a lot of work which you are not ready to handle. Reserve a local park or rent out a restaurant in advance. Your location or venue will depend on your goal for the party.

Make a Guest List

Who are you targeting to come to your summer party? You must have a guest list. It’s important that you strike a balance between friends, family, and other individuals whose presence is personally desired. You can’t invite everyone or anyone for the party. Know the maximum number of people you want for the party based on the available space. It’s also important when it comes to planning the venue and food.

Remember to Rent a Tent

Renting a tent will provide shade and protect your guests from the hot summer sun. Consider renting a tent that will include a dance floor and cocktail stations. Of course, all these will depend on your needs.

Party Food and Drinks

At least, we all know that summer is the best time to enjoy and whip up a seasonal dessert. Consider including summer flavors such as berries, mint, and citrus in your list. If you’re expecting a large group of people, getting the food catered can help. Find a restaurant that offers affordable packages that will meet your needs. You also need to plan the drink menu.

Decorate Accordingly

First of all, select a theme for your summer party. Don’t just use any theme. Consider using warm-weather party themes such as Beach Bum and Americana. Most people prefer enlisting their family members to help make homemade decorations. If you’re one of those who love such adventurous DIY plans, go ahead and implement yours. Alternatively, you can walk into a party and hobby store and buy a few decorations.

Find Entertainment

At this point, you’ve taken care of the food, drinks, venue and location, decorations, and theme. It’s now time to set up entertainment for your party. Your entertainment options will depend on the type of party you’re hosting, the theme, budget and guest list. You don’t need to spend a lot of money on entertainment. You can use your speakers and stereo. If you don’t have, get some from a friend. Another option would be hiring a local band for live performances. Your focus should be to have all your guests happy and entertained.